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Issue 4For The Record - News for Practical Document Management
Thank you for taking a few moments of your valuable time to read our newsletter. We are most grateful. Our winner in last month's trivia contest was Brandy from Gerber Memorial Health Services. Congratulations Brandy!
Below is this month's question. Remember the answer is somewhere in this newsletter.
Next month we will be unveiling a new offering by Lakeshore Document Services along with our regular features. Have fun with this edition. I hope you can glean some tid-bits of knowledge. As always we welcome your feedback on our e-newsletter. We wish you a joyous holiday season and a wonderful new year!
Signture of Gary A Allen, Proprietor of Lakeshore Document Services
Garry Olson
President
 
Included In this Issue:
 

Do Banks Really Store Papers in Alleys?
House Passes Electronic Records Bill
• Trash to Treasure
IDC: Scanning Usage in U.S.
Trivia Contest
• Bits and Bytes of Document Management
• The Shred Bag
• The Lighter Side
• Quotes
 
 
Do Banks Really Store Papers in Alleys?
A man walking his girlfriend's dog, in the UK, stumbled upon a bag crammed full of bank records in an alley. The dozens of files contained personal information like bank account numbers, bank card numbers and passwords, mortgage payments, house values, and job salaries of various clients. The bank claims steps have been taken to ensure this will never happen again. One has to wonder though, why was the material intended for the trash stuffed in a bag instead of shredded?
Click here for the full article.
 
 
 House Passes Electronic Records Bill
 
The US. House has voted to expand the National Archives and Records Administration's powers. The Electronic Message Preservation Act would create mandatory requirements for electronic records management systems and require agencies to preserve electronic communications.
Supporters of the bill say regulating records laws is a necessary step due to the massive increase of electronic communications.
Read more at the FCW website...
 
 
Trash to Treasure
 
A recent report from MSNBC detailed an experiment performed by Jim Stickley when he was testing a financial institution's security. He was asked to look for vulnerable spots in which sensitive information could be stolen. Jim took a Used from www.e-village.jpback door approach and followed several different managers to their homes and very quickly had the address to their respective houses. After that, he simply went through their garbage on trash day. He found credit card statements, old bills from various service providers, and junk mail that allowed him to get an idea of their financial situation. He would then call the individual and pose as a business claiming there was a problem with a check and that he needed payment via credit card or the service would be suspended. The worst attack was when he posed as an internet service provider and claimed there was a system update and in order to keep the service going, the individual had to install new software on the computer. This software was used to let Jim gain an all access pass to the person's personal computer and passwords. His tip to avoid this whole mess of identity theft: shred everything. To read the full article click here.
Previously...we mentioned the precautions that need to be in place for people to take work home. Here is why in real life.
 
IDC: Scanning Usage in U.S. Continues to Growth
 
Used from www.netbanker.comFrom ARMA Int'l
 
The IDC, a market research company, recently conducted a survey to measure increases in scanning use in industries. 52% of those surveyed said that their scanning usage has increased over the past two years, and 57% of people surveyed expected scanning use to continue to increase over the next two years. Many of the industries surveyed included: banking, insurance, manufacturing, health care, retail/wholesale, legal, education, and government.
To view the entire article, click here.

 
Trivia Contest
 
Who is Adam Smith? To be included in this drawing click here to send your answer.


Bits and Bytes of Document Management
 
Continuing from our last newsletter, once you determine the amount of hard copy you have, you may want to determine how many pages you can put on a CD or DVD, or simply how much space you would be using to put the images on your server. Here is the math break down to determine the above. A CD can hold a little over 500 MegaBytes (MB), whereas a DVD can hold about 4.7 GigaBytes (GB). An 8.5 by 11 paper is usually scanned and compressed to 40 or 50 KB. At 50KB/page a CD can hold approximately 10,000 compressed Images. A DVD can hold approximately 98,000-99,000 compressed images. This varies depending on text, dpi, and whether the paper is scanned black and white, gray scale, or color. For those who wish to convert from KB to MB or up to GB, look in our next newsletter for the simple conversion of these numbers.
 
Previous issues may be viewed at our website.
 
The Shred Bag
 
We have started something new to help us all prevent identity theft. We call it the Personal Shred Bag. It is a sturdy reusable blue bag, pictured here, that you make a one time purchase of for $5.00. Keep it at your house and fill it with all your old receipts, credit card offers and tax returns. Bring it in and we shred the contents at no charge. We will do this for the life of the bag. A one time fee buys you personal shredding for life!
For more ideas about what to shred, click here.
 
The Lighter Side 
 
The three signs you may be a victim of identity theft:
• A faxed copy of your credit report kills so many trees that Al Gore comes to your office and slaps you silly.
• That $400 billion the Pentagon has spent on the war in Iraq just showed up on your VISA statement.
• Your mother no longer complains that you never write or call.


Quotes:
 
"It is not from the benevolence of the butcher, the brewer, or the baker, that we expect our dinner, but from their regard to their own interest."
--Adam Smith
 
"What can be added to the happiness of a man who is in health, out of debt, and has a clear conscience?"
--Adam Smith

Securing the future together.

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